EFI 2026 Annual Conference

The registration has not opened yet.

EFI Annual Conference week has two ticket types:

• EFI Members  (member organisations and focal points of Member Countries) and
• non-members

1) Registration fees for EFI Members

Early bird registration fee for EFI member organisations and Member Countries is 50 Euros (physical event) if you register by 31 July. From 1 August registration fee is 175 Euros for representatives of EFI member organisations and Member Countries.

This package fee includes:

• Annual Conference ordinary plenary session and members' dialogue session on Wed 17 September,
• Conference Dinner on Wed 16 September and
• Scientific Seminar on Thu 17 September

2) Registration fees for non-members

• Early bird fee for the on Scientific Seminar Thu 17 Sept is 50 Euros if registered by 31 July. From 1 August registration fee is 75 Euros for non-members.

Field trip

• Early bird fee for participating in the field trip on Fri 18 Sep is 30 Euros if registered by 31 July. From 1 August fee will be 40 Euros.

• Each Associate Member present in the session should exercise their voting right. If there are more than one representative from the same Associate Member, they should inform the Secretariat which representative will vote in the session (Deadline: 8 September).
• Chair and Vice-Chairs of the session cannot vote in the session (see Conference rules of procedure 4.3).
• Associate Member, whose membership has not been suspended, can vote in the ordinary plenary session. Affiliate Members do not have a right to vote in the session.
• An Associate Members can give a proxy to another Associate Member present in the session. The Secretariat must receive the proxy no later than 48 hours before the start of the ordinary plenary session (see proxy instructions below).
• Each voting Associate Member representative receives the voting cards and voting ballots in the morning of the ordinary plenary session when they register at the venue.
• At the beginning of the ordinary plenary session, there is a roll call of the voting Associate Member representatives.
• Background material pdf of each ordinary plenary session, sent two weeks prior to each session, contains all the proposed decisions and the different voting steps for each voting item.

• The Associate Member representative must send the proxy to memberships@efi.int no later than 48 hours before the start of the ordinary plenary session.
• Suggested template for the proxy email:
  I, [name], representative of [Associate Member giving the proxy], hereby declare that [name] is authorized to vote during the Conference ordinary plenary session on [date, year], in [city, country], on behalf of [Associate Member giving the proxy].

Conference rules of Procedure: 
Rule 6 Voting

6.1. Each Associate Member, whose membership has not been suspended according to these rules, shall have one vote in the Conference.

6.2. The right to vote for an Associate Member shall be exercised by its representative present in the session. If more than one representative of a particular Associate Member is present in the session it shall, before the voting commences, be established which representative exercises the right to vote. The right to vote for an Associate Member can be exercised through proxy for another Associate Member present in the session. To be valid, the proxy must be received by the Secretariat no later than 48 hours before the start of the session.

6.3. The Conference shall take decisions by a simple majority no fewer than half plus one of votes representing Associate Members classified as public entities. Abstentions are not considered as votes.

6.4. Voting shall be done by a show of hands, unless voting by roll-call or secret ballot is requested by any Associate Member or decided by the Chairperson, in which case that shall be the method of voting. In voting by roll-call, each vote shall be recorded. Voting can be conducted through electronic means.

6.5. If the Chairperson considers that the result of voting by show of hands cannot be established voting shall be by roll-call.

6.6. Between the ordinary plenary sessions of the Conference a written vote may be tak

Växjö is a city in southern Sweden and the seat of Kronoberg County. Known as one of Europe’s greenest cities, Växjö has become an international example of sustainable urban development and fossil fuel reduction initiatives. The city is surrounded by forests and lakes, offering a combination of vibrant cultural life and easy access to nature. Växjö is home to attractions such as Växjö Cathedral, the Swedish Emigrant Institute, the House of Emigrants, and nearby nature reserves and cycling routes. The city also hosts Linnaeus University, an important center for education and research.

Time zone – CET / UTC+1.
Electricity – 230 volts, 50Hz, European type-C and type-F plug.

Växjö has a temperate climate with mild summers and cool winters. Weather in mid-September is generally pleasant and fresh, with average daytime temperatures around 16–18°C. Evenings and mornings can be quite cool, with temperatures often dropping to around 7–10°C, so it is a good idea to bring a warm jacket or sweater. Rain showers are also fairly common during September, so an umbrella or waterproof clothing may be useful.

Currency – Swedish Krona (SEK). 

Payment / card – Cards are widely accepted, especially in restaurants, hotels, and shops, with contactless payments increasingly popular. Sweden is highly cashless, and credit and debit cards are accepted practically everywhere, although it is still suggested to carry a small amount of cash for markets or smaller shops. 

Tips – Tipping is not compulsory but is appreciated for good service. It's common to simply round the bill up to the nearest 50 or 100 kronor. Some restaurants add a service charge to their bills, so check before adding extra.

16 September
Annual Conference decision-making session and members' dialogue session 
Venue: Linnaeus University, Växjö Campus, House M (Hus M) 
Address: Georg Lückligs väg 1, 352 56 Växjö, Sweden. How to reach the venue.

17 September
Scientific seminar 
Venue: Linnaeus University, Växjö Campus, House M (Hus M) 
Address: Georg Lückligs väg 1, 352 56 Växjö, Sweden. How to reach the venue.
 

Travel to and from Växjö

If you travel by train to Växjö you will reach Växjö Central located in the city centre. Travelling by train from Stockholm Central to Växjö Central takes roughly 3.5 hours. From Gothenburg to Växjö Central it takes roughly 3 hours. From Copenhagen it takes 2,5 hours.

If you instead choose to travel by air, you can choose to travel from Bromma Stockholm Airport to Växjö Småland Airport.  You can also reach Växjö via flight to Copenhagen Airport/Kastrup and connecting direct train to Växjö Central (roughly 2.5 hours).

Travel in Växjö

For travel from Växjö Central or Växjö Småland Airport to Linnaeus University we recommend either bus or taxi.

By bus

When travelling by bus from Växjö Central to Linnaeus University, bus number 3, direction “Universitetet”, is the best option.

However, there are also other bus routes that pass by one of the university’s bus stops or bus stops nearby, for instance, route number 1 and 5, which take you to Teleborg Centrum, some 8–10 minutes’ walk from the university’s campus.

Bus number 4 will take you from Växjö Småland Airport to Växjö Central where you can change to bus to get to Linnaeus University.

Bus tickets are purchased either on the bus with a debit card or you can download the travel app “Länstrafiken Kronoberg” and purchase your ticket in the app, which will give you a 10% discount on your ticket. You use your debit card to pay in the app.

Click here to perform a search on Länstrafiken Kronoberg.

By bicycle

In case you prefer a bicycle, many hotels can offer this. It takes roughly 20 minutes with a bicycle from the city centre to Linnaeus University’s campus.

By taxi

Most taxi companies start from Södra Bantorget at World Trade Center which means you can find available taxis here.

By car

There is a relative shortage of parking spaces on campus and all are subject to a charge. Parking spaces are marked on the map below.

Here you will find a map of Linnaeus University in Växjö:  Find your way at Linnaeus University in Växjö

Elite Stadshotellet

Kungsgatan 6, Box 198

352 33 Växjö

Email: reservation.vaxjo@elite.se

Phone: +46 470 – 134 00

Website: Elite Stadshotellet

Hotel PM & Vänner

Västergatan 10

352 31 Växjö

Email: reservations@pmhotel.se

Phone: +46 470 – 75 97 00

Website: Hotel PM & Vänner

Hotel Esplanad

Norra Esplanaden 21 A

352 31, Växjö

Book by email info@hotelesplanad.com

or by phone: +46 470 – 70 22 00

Website: Hotel Esplanad

Other hotels in Växjö

Elite Park Hotel
Västra Esplanaden 10
352 31 Växjö
Book by email: reservation.vaxjo@elite.se
or by phone: +46 470 – 70 22 00
Website: Elite.se

Clarion Collection Hotel Cardinal
Bäckgatan 10
352 30 Växjö
Book by email: cc.cardinal@choice.se
or by phone: +46 470 – 72 28 00
Website: Clarion Collection Hotel Cardinal

Quality Hotel Royal Corner
Liedbergsgatan 11
352 32 Växjö
Book by email: q.royalcorner@choice.se
or by phone: +46 470 – 70 10 00
Website: Quality Hotel Royal Corner

Teleborgs Slott
Slottsallén
351 96 Växjö
Book by email: info@teleborgsslott.com
or by phone: +46 470 – 34 89 80
Website: Teleborgs Slott

Hotel Värend
Kungsgatan 27
352 33, Växjö
Book by email: info@hotellvarend.se
or by phone: +46 470 – 77 67 00
Website: Hotel Värend

Hotel Scandic
Hejaregatan 19
352 46 Växjö
Book by email: vaxjo@scandichotels.com
or by phone: +46 470 - 73 60 00
Website: Hotel Scandic

Öjaby Herrgård
Öjabyvägen 113
352 50 Växjö
Book by email: info@ojabyherrgard.se
or by phone: +46 470 – 70 16 20
Website: Öjaby Herrgård